Updating an event you are assigned as coordinator or Inserting a new Activity.
  1. Go to "Select Activity",
  2. Click on drop-down arrow to select your event in the drop down menu,
  3. Click on drop-down arrow to select "Update",
  4. Click "Submit Query."
  5. You will be given the "Update Event Information" screen. Please fill this out as completely as possible. This info will be used to generate the newsletter. To enter a date you must click on the date box to receive the calendar icon and choose the date on the calendar.
  6. After all the info is entered, process by clicking on "Update Event" at the bottom of the screen.
  7. To insert a new activity, click on drop-down arrow to select "Insert" instead of update in step "c". Please fill this out as completely as possible. This info will be used to generate the newsletter. To enter a date you must click on the date box to receive the calendar icon and choose the date on the calendar. To be able to update an inserted event you "must" click on the drop-down arrow beside "Would you like to coordinate this event?" and select "Y".
  8. Click "Submit Query" to process the info. If you forget to click "Y" to the question "Would you like to coordinate this event?" follow instructions from number "10" above, "Assign yourself as a Coordinator of an event" and choose the newly inserted event.
  9. Watch for message(s) at the top of the screen to confirm that your information was processed completely and without error. Another insert screen will appear and you may begin to insert another event. To view or update an event that has been inserted go back to step "a" above.
  10. To copy an event that has been inserted (you must be assigned coordinator of the event first), go back to steps "a- e" above to the "Update Event Information" screen and next to "Number of Event Copies" click on drop-down arrow to select an amount and then next to "Create Event Copies" click on drop-down arrow and select "Y". You may also need to change the number of occurrences at this time for classes and such.
  11. Click on "Update Event" at the bottom of the screen.
  12. When you receive the "Copy Screen" select the copy date(s) under Event Dates, click the white box beside each if you want the event(s) to be in Proposed Status (to allow sign ups as coordinators) and click the white box under Copy Coordinators if you want the current coordinator(s) to be copied to the new copied event(s).
  13. Click "Submit Query" to process the info.
  14. These new "Copied Events" may then be individually updated by an assigned coordinator by going back up to step "a" above.

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